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TYPE:
Regular Board Meeting |
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DATE:
10/21/2024
TIME:
6:30 PM |
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LOCATION:
PD Room
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DETAILS:
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CALL TO ORDER at 5:30 p.m
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THE BOARD WILL MEET IN EXECUTIVE SESSION at 5:30 p.m. to discuss
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Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)
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The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)
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Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)
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PLEDGE OF ALLEGIANCE
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3.1
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Pledge of Allegiance
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Info
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Summary:
I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.
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PRESENTATIONS TO THE BOARD
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CONSENT ACTION ITEMS
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Action
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11.1
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Approval of Consent Action Items
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Action
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Summary:
Approval of consent action items as listed in the agenda.
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Resolution:
The Superintendent recommends approval of the consent action items 11.2 through 11.9 as described in the corresponding resolutions.
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11.2
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Approval of the Minutes of the Executive Session and the Regular Meeting of October 7, 2024
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and
WHEREAS, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.
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11.4
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Education Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,300,000 from the Working Cash Fund to the Education Fund. A new loan is approved in the amount of $4,300,000 from the Working Cash Fund to the Ed Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Education Fund in the amount of $4,300,000; and
WHEREAS, in 2023, the District collected total taxes in the Education Fund of $82,225,533; and
WHEREAS, the District anticipates collection of total taxes in the Education Fund during 2024 in amounts at least equal to those received in 2023;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Education Fund to the Working Cash Fund in the amount of $4,300,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Education Fund; a new loan is hereby approved from the Working Cash Fund to the Education Fund in the amount of $4,300,000.
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11.5
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Operations and Maintenance Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Operations and Maintenance Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000; and
WHEREAS, in 2023, the District collected total taxes in the Operations and Maintenance Fund of $15,,553,513; and
WHEREAS, the District anticipates collection of total taxes in the Operations and Maintenance Fund during 2024 in amounts at least equal to those received in 2023;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Operations and Maintenance Fund to the Working Cash Fund in the amount of $2,500,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Operations and Maintenance Fund; a new loan is hereby approved from the Working Cash Fund to the Operations and Maintenance Fund in the amount of $2,500,000.
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11.6
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Retirement Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund. A new loan is approved in the amount of $2,500,000 from the Working Cash Fund to the Retirement Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000; and
WHEREAS, in 2023, the District collected total taxes in the Retirement Fund of $3,343,707; and
WHEREAS, the District anticipates collection of total taxes in the Retirement Fund during 2024 in amounts at least equal to those received in 2023;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Retirement Fund to the Working Cash Fund in the amount of $2,500,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Retirement Fund; a new loan is hereby approved from the Working Cash Fund to the Retirement Fund in the amount of $2,500,000.
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11.7
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Self-Insurance Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund. A new loan is approved in the amount of $4,000,000 from the Working Cash Fund to the Self-Insurance Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000; and
WHEREAS, in 2023, the District collected total taxes in the Educational, Operations & Maintenance and Transportation Funds of $104,068,962; and
WHEREAS, the District anticipates collection of total taxes in the Educational, Operations & Maintenance and Transportation Funds during 2024 in amounts at least equal to those received in 2023;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Self-Insurance Fund to the Working Cash Fund in the amount of $4,000,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Educational, Operations & Maintenance and Transportation Funds; a new loan is hereby approved from the Working Cash Fund to the Self-Insurance Fund in the amount of $4,000,000.
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11.8
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Approval of a Resolution to Repay and Reborrow a Loan from the Working Cash Fund to the Transportation Fund
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Action
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Summary:
The School Code of Illinois allows for a transfer of funds to accommodate cash flow conditions. This resolution repays a loan in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund. A new loan is approved in the amount of $2,250,000 from the Working Cash Fund to the Transportation Fund.
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Resolution:
WHEREAS, Article 20 of the School Code authorizes transfers from the Working Cash Fund to any fund of the District for which taxes are levied; and
WHEREAS, the Board has previously approved a loan from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000; and
WHEREAS, in 2023, the District collected total taxes in the Transportation Fund of $6,309,646; and
WHEREAS, the District anticipates collection of total taxes in the Transportation Fund during 2024 in amounts at least equal to those received in 2023;
NOW THEREFORE BE IT RESOLVED THAT:
1. Final repayment shall be made from the Transportation Fund to the Working Cash Fund in the amount of $2,250,000; and
2. Upon completion of the action authorized above and in anticipation of the total taxes to be received during 2024 in the Transportation Fund; a new loan is hereby approved from the Working Cash Fund to the Transportation Fund in the amount of $2,250,000.
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11.9
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Approval of an Agreement with The Gym
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Action
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Resolution:
WHEREAS, Springfield High School requires temporary physical education space due to construction; and
WHEREAS, The Gym has adequate space available for two of the four physical education sections each hour;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves an agreement with The Gym from October 22, 2024, through May 30, 2025, at a total cost of $6,000.
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ROLL CALL ACTION ITEMS
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12.2
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Approval of a Change Order for Harvard Park Elementary School
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Action
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Funding:
Health Life Safety Bonds
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Resolution:
The Superintendent recommends adoption of the following resolution:
WHEREAS, the Board of Education has previously approved a Bid from below listed contractors for locations listed below; and
WHEREAS, the Architect for such project has recommended approval of a change order which complies with the applicable provisions of Chapters 122 and 38 of the Illinois Revised Statutes; and
WHEREAS, sufficient funds exist to provide payment for the additional requested change in this contract;
NOW THEREFORE BE IT RESOLVED that the Board of Education approves the following Change Order and directs the Superintendent to execute the necessary documents on behalf of the Board.
Location: Harvard Park Elementary School
Change Order: #1
Amount: $14,211.44.
Contractor: Seward Masonry
Scope of Work: Replace bricks as needed and repair the parapet wall on the north side.
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12.3
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Approval of a Revision to Board Policies
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Action
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Resolution:
WHEREAS, the Board of Education of Springfield School District 186 maintains a Board Policy manual giving direction to the District; and
WHEREAS, such policy manual reflects case law, legal rulings, legislation, and district practice;
NOW THEREFORE BE IT RESOLVED that the Board approves the attached reviewed and revised policies.
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12.4
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Student Discipline
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Action
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Resolution:
That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.
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ANNOUNCEMENTS
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13.2
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Upcoming District Events
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Info
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Summary:
November 5 – No School - Election Day
November 11 – No School - Veterans Day
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